To paraphrase an old quote, “spring has sprung, the grass is riz, I wonder where Manatts is?”

The construction season is about to kick into high gear again.  To help keep the paper flow part of the job running smoothly, please make sure to turn all paper work in as soon as possible. 

Fuel receipts need to be signed and have a unit number and if possible, an odometer reading on them. Please check your tickets before turning them in to me.  Many times the original ticket was signed at the station and the carbon was given out.  The carbon copy ticket that you received probably has the signature line blocked out. You need to sign this copy and double check to see if the unit number appears on the ticket.

By the time I receive an unsigned ticket, it has changed hands several times, and it becomes a guessing game to figure out where it came from. I would suggest keeping an envelope with your name on it in your vehicle. Put all of your fuel receipts in this envelope and when turning them in, mark the envelope to the attention of Becky.

Much time is spent each month trying to call people for copies of tickets that we did not receive in our office.  Many times we are charged a fee for requesting copies of invoices that are lost.  This slows down getting that company paid and makes extra work for both Laurie and me.

Another important part of the paper work is to correctly fill out the truck time cards.  Odometer readings need to be taken at the beginning of the day and again at the end of the day. When crossing state lines, odometer readings need to be taken each time.

Even though paperwork may seem like a small part of the construction season, it is an important part.  It takes all of us doing our job to make any project a success.  Let’s all work together to make this the best season yet.