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As
some of you know, for the past year the Parts Department
has seen quite a few changes, and we are currently going
through a few more. Even though, at times, the changes
cause some stress for everyone involved, the changes are
necessary as they improve the accuracy of equipment
costing and inventory control. The changes are overall
improvements designed to promote greater accountability
and accuracy for equipment and inventory management.
The first of these changes is quite possibly the most
important for equipment costing as it provides a more
accurate cost. Previous Manatt’s policy charged
equipment, shops, plants and jobs a price markup for all
parts, tires and supplies that were ‘purchased’ from
stock at any shop location. This markup is now a thing
of the past for all Manatt’s locations. As of December 1st,
all in-house transactions occurring between inventories,
shops, plants and equipment will be at cost.
As
of December 1st, the start of Manatt’s fiscal
year, the Parts and Accounting Departments implemented
the use of one work order per unit, per year. To
clarify this a bit: instead of having a different work
order number for each repair, there is now one
work order number, per piece of equipment, that is used
for the entire year. The Field Mechanic’s Timecard and
Shop Repair Orders still need to be filled out for
each repair as always and sent to Brooklyn.
For the 2005 fiscal year, which runs from 12/1/04 to
11/30/05, write the complete unit number with ‘05’ at
the end. A couple of examples would be, 111080305 is
the work order number for unit 1110803, and 47480105 is
the work order number for unit 474801. Whether the unit
number is six or seven digits long, just add ‘05’ to the
end and you have the work order number.
There is now a return policy in effect for all items
returned to the Brooklyn Parts Department. Parts
Department personnel will need to know approximately
when the item was purchased, where it was purchased from
and where the items had originally been billed.
Immediate notification of the return allows paperwork to
be filled out in a timely manner and ensures proper
credit is given to the equipment, shop, plant or job.
Parts personnel must be informed of any returned items
that have been purchased from the Parts Department, or
from other parts stores, being dropped off in Brooklyn.
All returned items should be brought to the Parts
Department during regular business hours if at all
possible. However, there are two drop-off points for
‘after hours’ returns. The primary drop-off is located
directly behind the Parts Department. The second is at
the Parts shed. When making after hours returns, the
Parts Department must be notified the next business day,
or as soon as possible, to ensure proper and accurate
credit is given. |
